Join us at our Annual General Meeting on Monday, May 13th, at 7pm, hosted at Carlisle Rugby Club. We would love to see all members and parents of members there.

This is your opportunity to actively shape the future of our club!

We also have various Management Committee roles and support positions available, offering you the chance to make a difference. None of these roles demand a significant time commitment per week, allowing you to contribute to the club's direction while balancing your other commitments.

Whether you're interested in taking on a specific role or considering becoming a Director, all positions are open for consideration. Detailed descriptions of each role, including time commitments, are provided below.

If you'd like to put yourself forward for any of the roles or seek further information, please contact Kath Illidge via message on the Pitchero app. Your involvement is crucial in ensuring the success and growth of our club!

Management Committee
Directors and Management Committee members (other than Co-opted Members) are elected and re-elected annually by the Members.

(a) President
The role of President is an Honorary role. The President is a member of the Management Committee. The President represents the Club at hockey events and hosts events at the Club.

(b) Chairperson
Acts as chairperson of meetings of the Members, Directors and Management Committee and is primarily responsible for overseeing the management of the running of the activities of the Club, supervising staff and co-ordinating the development of the Club. The Chairperson sets the agenda for meetings of Directors and the Management Committee and is responsible for co-ordinating agreed actions and the implementation of the Club's development plan and action plan.

(c) Company Secretary
This is a statutory role with responsibilities governed by the Companies Acts. The Company Secretary is responsible for the upkeep of company registers, filing at Companies House and for convening and recording meetings of Members. Is the first point of contact for the club and the ‘principal administrator’, carries out or delegates all of the administrative duties thereby enabling the club and its members to function effectively.
Can include; covid returns and Data Protection.

(d) Finance Officer
This is a key role for the Club. The Finance Officer works closely with the Chairperson and is primarily responsible for setting budgets, monitoring and approving spending, compliance with the finance manual and finance procedures and the production of management accounts and year end accounts. The Finance Officer is supported by an accounts clerk.

(e) Women’s Club Captain
The Women’s Captain is responsible for the co-ordination of the Women’s section and works with the captains, coaches and umpires to deal with all playing, selection and related matters. A member of the Management Committee who liaises between the captains, managers and the Management Committee.

(f) Men’s Club Captain
The Men’s Captain is responsible for the co-ordination of the Men’s section and works with the captains, coaches and umpires to deal with all playing, selection and related matters. A member of the Management Committee who liaises between the captains, managers and the Management Committee.

(g) The Membership Secretary
This is one of the most important roles for the Club and involves the setting of annual fees for approval by the Members, the allocation of membership categories to all Members, the allocation of players to age group squads, the registration of all Club Members, the collection of fees and the guidance to Members on registration and the reporting to captains, coaches on the status of registration for eligibility purposes. They also allocate shirt numbers to players.

(h) Playing and Performance Officer
The Playing and Performance Officer works with the Playing and Coaching committee and is responsible for the overall performance of the men's, women’s and junior sections and has the specific role of working with captains, coaches and managers to co-ordinate the development of players and their progression through the Club's teams.

(i) Welfare and Safeguarding Officer
This safeguarding role is vitally important for the club. Assist the club to fulfil its responsibilities to safeguard children and young people. Assist the club to implement its child welfare implementation plan. To be the first point of contact for staff, volunteers, parents and children/young people. Promote the club’s best practice guidance and code of conduct within the club. Please see the Safeguarding page for more information.

Other Officers of the Club
There are also a number of other key roles which we need Members to volunteer to help with. The Directors appoint all of these officers. They are not elected by the Members.

(a) Communications Officer
Responsible for raising the profile of the club locally (in the community) and in the county; through distributing results and match reports, seeking press coverage, targeted recruitment initiatives. Advertising and promoting fixtures, tournaments and functions. Giving exposure to our sponsors and enticing new sponsors.

Using social media to promote what the club is doing and plans to do
Adding articles and things of interest to the club website to optimise the profile and information available. Develop the interactive use of the club website.

(b) Covid Officer (can be incorporated in the Company Secretary role)
This is a role which we have had to create during the Covid pandemic. The Covid Officer has been responsible for the Club's compliance with Covid rules following the return to participation.

(c) Data Protection Officer (can be incorporated in the Company Secretary role)
This is a statutory role. Each company must have a designated data protection officer. The officer is responsible for the Club's compliance with its privacy policy and the training of those with access to Club data.

(d) Social Secretary(ies)
The main purpose of this role is to organise social events to bring the players, officials and parents together in a social setting to enhance relationships within the club. Working closely with the Communications and Sponsorship and Fundraising Officers.

(e) Sponsorship and Fundraising Officer
The main purpose of this role is to lead a team whose main task is to generate funds for the club. You will help develop the Club's sponsorship opportunities, finding innovative ways to encourage potential sponsors to support the Club and managing the relationship with the club sponsors. Organise projects to raise funds, working with the social secretary to ascertain what opportunities are available at functions and events. Identify and apply for grants and other forms of financial assistance.

(f) The Umpire Secretary
The Umpire Secretary is responsible for arranging for umpires to be available for all teams as well as the recruitment, training and development of new umpires on behalf of the Club.

(g) The Vice Chairperson;
This is an honorary title with no specific responsibilities and intended to designate a Member without portfolio as an officer of the Club when representing the Club. The Vice Chairperson primarily supports the work of the Chairperson.

(h) Equality, Diversity, Inclusivity & Belonging (EDIB) Officer
The EDIB Officer chairs the EDIB committee and sits on the Welfare committee and advises the Management Committee on best practice.